This Privacy Policy explains how SincSports ("SincSports," "we," "us," or "our") collects, uses, discloses, and safeguards personal information when you use our websites and services, including sincsports.com and usatournaments.com (the "Services").

Scope

This Policy applies to personal information we collect online and in connection with the Services. It does not cover third-party websites or services that we do not control.

Information We Collect

• Account & Contact Data: name, email, phone, organization/club, role, and login credentials.
• Participant & Registration Data: player/coach/manager details submitted for events (e.g., roster info, age group, team, jersey number).
• Payment & Transaction Data: amounts, status, and non-card details related to payments. Card data is handled by our PCI-compliant payment processors; we do not store full card numbers.
• Communications: messages you send us, support requests, email preferences.
• Usage & Device Data: log data, IP address, device/browser type, pages viewed, referring/exit pages, timestamps.
• Cookie & Similar Technologies: see our Cookie Policy for details and controls.
• Optional Event Documents: e.g., team rosters, waivers, and medical release forms uploaded by team managers per event rules.

How We Use Personal Information

• Provide, operate, and improve the Services (including scheduling, scoring, and event management).
• Process registrations, payments, refunds, and related transactions.
• Authenticate users, maintain security, prevent fraud and misuse.
• Communicate with you about accounts, events, updates, and support.
• Comply with legal obligations and enforce our terms.
• Analyze aggregated usage to improve features and performance.
• Send targeted event invitations and marketing communications based on profile attributes such as location, sport, age group, and graduation year.

How We Share Information

• Service Providers & Subprocessors: hosting, infrastructure, analytics, customer support, email delivery, and payment processors (PCI DSS compliant) who process data on our behalf under contractual safeguards.
• Event Organizers & Team Officials: information necessary to run events you register for or participate in.
• Advertising Partners: certain pages may display third-party advertisements. These partners may use cookies and similar technologies to collect device identifiers and browsing data for ad delivery and measurement. You can opt out of these cookies via our consent controls or by enabling Global Privacy Control (GPC) in your browser.
• Legal & Safety: to comply with law, protect rights, safety, and integrity of the Services, or in connection with a merger or acquisition.

We do not sell personal information.

Cookies & Similar Technologies

We use strictly necessary cookies to operate the Services. With your consent, we also use optional analytics cookies (Google Analytics) and advertising cookies to understand usage and support the Services. A cookie consent banner is displayed on your first visit. You can change your preferences at any time.

Data Retention

We retain personal information for as long as needed to provide the Services, comply with legal obligations, resolve disputes, and enforce agreements.

• Account data: retained while your account is active. After deletion request, removed within 30 days except as required by law.
• Event registration data: up to 38 months after the event for reporting and historical records.
• Payment and transaction records: up to 7 years for tax and accounting compliance.

Security

We implement administrative, technical, and physical safeguards designed to protect personal information, including encryption in transit, restricted access, and monitoring. No method of transmission or storage is 100% secure.

Children's Privacy

We support youth sports and may process limited information about players under 18 provided by parents/guardians or authorized team officials for event participation.

Children Under 13 (COPPA): We do not knowingly collect personal information directly from children under 13 without verifiable parental consent. If you believe a child under 13 has provided personal information to us without appropriate parental consent, please contact us immediately and we will take steps to delete that information.

Your Privacy Rights

Depending on your location, you may have rights to access, correct, delete, or receive a copy of your personal information, and to object to or restrict certain processing. To exercise rights, contact us using the details below. We may need to verify your identity before fulfilling a request.

California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have the right to know, access, delete, and correct your personal information. You also have the right to opt out of the sale or sharing of personal information. We do not sell personal information. To exercise your rights, email us at [email protected].

Colorado Privacy Act & Other U.S. State Privacy Rights

Residents of states with comprehensive privacy laws (including Colorado, Connecticut, Virginia, Oregon, Texas, Montana, and others) may have similar rights to access, correct, delete, obtain a portable copy of their data, and opt out of targeted advertising or profiling. We honor the Global Privacy Control (GPC) signal as a universal opt-out mechanism. To exercise your rights, contact us at [email protected].

Do Not Track & Global Privacy Control

We honor the Global Privacy Control (GPC) signal. When your browser sends a GPC signal, we automatically opt you out of optional analytics and advertising cookies. We do not currently respond to older "Do Not Track" (DNT) browser signals.

Changes to This Policy

We may update this Policy from time to time. We will post the updated version and revise the "Last updated" date above.

Contact Us

Questions or requests regarding this Policy can be sent to:

SincSports
Attn: Privacy Office
[email protected]
180 S. Western Avenue Suite 199
Carpentersville, IL 60110